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Executive Staff Meeting Minutes Summary

July 20, 2009

Chair Vassar called the staff meeting to order at approximately 9:00 a.m.

Present: Chair Esther Vassar; Commissioner Susan Swecker; Commissioner Frank Hall; Virginia Adams, Director Wholesale Retail Operations; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Shawn Walker for Frank Monahan, Director of Enforcement; Bob Moore, ITSD Director; Robert O'Neal, Director H&A; Robert Southall, Director Property Management; Barry Wenzig, Finance Director; John Wszelaki, Director Internal Audit; and, Linda Phelps and Joan Stromberg, Administrative Assistants.

Absent: W. Curtis Coleburn, COO; Jeffrey Painter, CAO; Craig Vanderland, CFO; Frank Monahan, Director of Enforcement; Clai Watkins, Director PASS.

Chair Vassar asked for a motion, Commissioner Swecker so moved, Commissioner Hall seconded, and the motion carried to approve the June 22, 2009 minutes, as written.

Comments from the Board:
None at this time.

Unfinished Business:
None to report.

New Business:
Chair Vassar asked for a motion and approval, Commissioner Swecker so moved, Commissioner Hall seconded, and the motion carried to approve the following new business for the record:

  • Approval (for the record) to accept the revised changes to the Fleet Management and Agency Owned Vehicle Usage and Accident Review Policies and Procedures effective June 2009 - Esther Vassar
  • Approval (for the record) to extend lease with modifications on Store 287 - Lynchburg (Boonsboro Shopping Center) 2/1/2010 - 1/31/2015, Property Management - Esther Vassar
  • Approval (for the record) to renew the lease for Store 194 - St. Paul (Riverside Shopping Center) 7/1/2009 - 6/30/2014, Property Management - Esther Vassar
  • Approval (for the record) to purchase Engraving Services, Awards, and Trophies for employees receiving awards in June 2009, Human Resources - Esther Vassar
  • Approval (for the record) to recruit/hire a Roofing Consultant to inspect roofs of 19 ABC stores and regional offices, Wholesale/Retail - Esther Vassar
  • Approval (for the record) to recruit/hire Peck and Peck to conduct study and make improvements to the Central Office sprinkler system, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Peck and Peck to provide Resurfacing of pavement at the Warehouse, Property Management - Esther Vassar
  • Approval (for the record) to provide additional funding for the Resurfacing of the Central Office parking lot, RQ010582, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire SWAM Vendor RightStar Systems to provide software maintenance and support to the Central Office, Information Technology - Esther Vassar
  • Approval (for the record) to recruit/hire Click Commerce Inc to provide software maintenance and support to the Warehouse, Information Technology - Esther Vassar
  • Approval (for the record) to purchase metal shelving from Madix Store Fixtures to be used for 7 ABC stores (new stores and renovations), Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Tru-Power Corporation for UPS Preventive Maintenance and Repair Services for the Central Office, RQ10548, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Thyssenkrupp Elevator for renovation of (3) elevators in Central Office, RQ010555, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire General Building Maintenance and Repair Services for Central Office, Retail Stores, and Regional Offices RQ010556, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Allen Display & Equipment Inc for store renovations RQ010562, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Allen Display & Equipment Inc for store renovations RQ010557, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Allen Display & Equipment Inc for store renovations RQ010564, Property Management - Esther Vassar
  • Approval (for the record) to Renew Contract with Allen Display & Equipment Inc for store renovations RQ010583, Property Management - Esther Vassar
  • Approval (for the record) to purchase High Speed Printers, Line Printers, and Printer Subsystems from DALY Enterprise IT Solution Provider for Accounts Payable in Central Office, RQ010558, Information Technology - Esther Vassar
  • Approval (for the record) to purchase Computer Hardware and Peripherals - Document Scanner from DALY Enterprise IT Solution Provider for new Fredericksburg Law Enforcement Office, RQ010561, Information Technology - Esther Vassar
  • Approval (for the record) to recruit/hire Cogsdale Holdings Ltd for Software Maintenance and Support for Performance Accounting, Budgeting and Purchasing, RQ010563, Information Technology - Esther Vassar
  • Approval (for the record) to recruit/hire Talley Sign Co for Signs, Material and Installation at new Gainesville Store S036, RQ010549, Property Management - Esther Vassar
  • Approval (for the record) to accept the Revision to the Policies & Procedures regarding Office of Internal Audit, Polygraph Examinations, adding sexual orientation and veteran status as discriminatory conditions. No changes to Polygraph Examinations - Esther Vassar
  • Approval (for the record) to recruit/hire Student Underage Buyer, Position #W80808 for Roanoke, Enforcement Division - Esther Vassar
  • Approval (for the record) to recruit/hire Store Manager Assistant B-Relief, Position #10022 for Portsmouth, and Store Manager A, Position #11010 for Store 110 in Portsmouth, Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to recruit/hire Janitorial Services with Miller's Cleaning Service for the Chesapeake Regional Office, Enforcement Division - Esther Vassar
  • Approval (for the record) to purchase POS 9.5 System Hardware necessary to comply with PCI requirements, RQ10526, Info Technology Division - Esther Vassar
  • Approval (for the record) to purchase Bar Code Scanners and Readers necessary to work with the upgraded POS 9.5 System, RQ010527, Info Technology Division - Esther Vassar
  • Approval (for the record) to purchase Drugs, Pharmaceuticals, and Sets for usage by Agents, RQ010566, Enforcement Division - Esther Vassar
  • Approval (for the record) to recruit/hire Express Electric Company to remove 69 existing light fixtures in Central Office and replace with LED light fixtures (part of Executive Order Energy Reduction Efforts), RQ010568, Property Management Division - Esther Vassar
  • Approval (for the record) to recruit/hire General Construction Services to renovate office's on first floor of Central Office, RQ010575, Property Management Division - Esther Vassar
  • Approval (for the record) to purchase Work Stations and Furniture for Central Office due to renovations, RQ010574, Property Management Division - Esther Vassar
  • Approval (for the record) to purchase Metal Shelving needed for new stores, relocations, and modernizations, RQ010577, Property Management Division - Esther Vassar
  • Approval (for the record) to Relocate Store S132, Martinsville from Sheffield Square Shopping Center to Smith River Crossing Shopping Center, Property Management Division - Esther Vassar
  • Approval to Renew Lease for Store S247, Henrico County, Westpark Shopping Center on West Broad Street, Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire Store Manager Assistant B for store S306 in Virginia Beach, position #30602, and Store Manager B for store 150 in Richmond, position #15001, Wholesale Retail Division - Esther Vassar
  • Approval (for the record) to purchase/install flooring, walls and ceiling materials for modernization of the Madison Heights Store 281, Wholesale/Retail Operations and Property Management - Esther Vassar
  • Approval (for the record) to purchase and have installed from Express Electric, power supply to two (2) main control panels for the conveyor system motors for safety and energy savings in the Warehouse, Wholesale/Retail Operations and Property Management - Esther Vassar
  • Approval (for the record) to purchase Venetian Blinds, Awnings, and Shade for the Smithfield Store S299, Wholesale/Retail Operations - Esther Vassar
  • Approval (for the record) to accept the Revisions to the Policy and Procedures relating to Information Security, Reporting Security Violations in a timely manner, and to Expanding Access Control Mechanisms beyond login passwords to keys, terminals, etc, Info Security Division - Esther Vassar
  • Approval (for the record) to recruit/hire for Open Positions in the Warehouse, wage, no benefits - Esther Vassar
  • Approval (for the record) to recruit/hire Student Underage Buyer - Alexandria, W81101, Enforcement Division - Esther Vassar
  • Approval (for the record) to recruit/hire Student Underage Buyer - Roanoke, Staunton & Chesapeake, W80811, W81005, W81501, W81511, Enforcement Division - Esther Vassar
  • Approval (for the record) to recruit/hire Student Underage Buyer - Richmond/North & Hampton, W81222, W81408, Enforcement Division - Esther Vassar
  • Approval (for the record) to Renew Lease for Store S346, Falls Church, 10/1/2009 - 9/30/2013, with option to extend lease from 10/1/2013 - 9/30/2016, Wholesale Retail/ Property Management - Esther Vassar
  • Approval (for the record) to Renew Lease for Store S188, Virginia Beach, 10/1/2009 - 9/30/2014, Wholesale Retail/ Property Management - Esther Vassar
  • Approval (for the record) to recruit/hire for Positions #10301, Store Manager A, S103, Thornburg; Position #29101, Store Manager B, S291, Martinsville, Wholesale/Retail Division - Esther Vassar
  • Approval (for the record) to recruit/hire for Position #W80604, Administrative Tech, Enforcement Division - Esther Vassar

With no further business, the meeting adjourned at approximately 9:45 a.m.

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