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Executive Staff Meeting Minutes Summary

April 20, 2009

Chair Vassar called the staff meeting to order at approximately 9:00 a.m.

Present: Chair Esther Vassar; Commissioner Susan Swecker; Commissioner Frank Hall; Curtis Coleburn, COO; Virginia Adams, Director Wholesale Retail Operations; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Director of Enforcement; Bob Moore, ITSD Director; Robert O'Neal, Director H&A; Robert Southall, Director Property Management; Craig Vanderland, CFO; Clai Watkins, Director PASS; Barry Wenzig, Finance Director; John Wszelaki, Director Internal Audit; and, Joan Stromberg, Administrative Assistant.

Absent: Jeffrey Painter, CAO.

Chair Vassar asked for a motion, Commissioner Hall so moved, Chair Vassar seconded, and the motion carried to approve the April 6, 2009 minutes, as written.

Comments from the Board:
None to report.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Vassar asked for a motion and approval, Commissioner Swecker so moved, Commissioner Hall seconded, and the motion carried to approve the following new business for the record:

  • Approval (for the record) to recruit/hire for Position #00020, Sales Audit Supervisor, Classified position, Finance Division - Esther Vassar
  • Approval (for the record) to recruit/hire for Position W81207, Student Underage Buyer, Richmond/North, Wage position, Enforcement Division - Esther Vassar
  • Approval (for the record) to purchase computer software for microcomputers, SWaM reporting by VITA, POS Retail Equipment Protection software renewal, ITSD Division - Esther Vassar
  • Approval (for the record) to purchase flooring, wall and ceiling (deliver and install) for Store 307, Virginia Beach, Renovations/Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to acquire (through procurement) testing video advertising monitors, at no cost to ABC, for a pilot program in the stores, Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to purchase, deliver and install flooring, ceiling and walls for Store 276 (Danville), Property Management/Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to bid for the purchase of warehouse equipment maintenance, reconditioning and repair services, plus purchase of three (3) forklifts (with trade ins), Warehouse - Esther Vassar
  • Approval (for the record) to bid for the purchase of battery chargers and testers, Property Management (building renovations) - Esther Vassar
  • Approval (for the record) to bid for the purchase of warehouse equipment maintenance, reconditioning and repair services, plus purchase of one (1) floor sweeper (with trade ins), Warehouse - Esther Vassar
  • Approval (for the record) to recruit/hire for an ABC Store Manager B, #10101, Store 101, Richmond, Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to approve the new revisions to the Store Decision process and procedures used to solicit public comment regarding store openings or relocations in a controversial location, Policies and Procedures, PASS - Esther Vassar
  • Approval (for the record) to approve the new revisions to the Code of Ethics regarding the conduct of all state employees, Policies and Procedures, PASS - Esther Vassar
  • Approval (for the record) to approve the new revisions to Governance regarding the duties of the Board, Chief Operating Officer and other Directors and Officers, Policies and Procedures, PASS - Esther Vassar
  • Approval (for the record) to renew lease for S243 (Ashland), 11/1/2009-10/31/2014, Property Management/Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to purchase signs, materials, and sign making equipment for store renovations, Property Management/Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to purchase signs, materials, and sign making equipment from Talley Sign Company for store renovation at the Harrisonburg store (Skyline Village Shopping Center), Property Management/Wholesale Retail Operations - Esther Vassar
  • Approval (for the record) to recruit/hire for a Tax Examiner, Position #00656; and, an Assistant Controller, Position #00832, Finance Management Division - Esther Vassar

With no further business, the meeting adjourned at approximately 9:40 a.m.

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