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Executive Staff Meeting Minutes Summary

March 23, 2009

Chair Vassar called the staff meeting to order at approximately 9:15 a.m.

Present: Chair Esther Vassar; Commissioner Susan Swecker; Commissioner Pam Evans; Curtis Coleburn, COO; Virginia Adams, Director Wholesale Retail Operations; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Director of Enforcement; Bob Moore, ITSD Director; Robert O'Neal, Director H&A; Jeffrey Painter, CAO; Robert Southall, Director Property Management; Clai Watkins, Director PASS; Barry Wenzig, Finance Director; John Wszelaki, Director Internal Audit; and, Joan Stromberg, Administrative Assistant.

Absent: Craig Vanderland, CFO.

Chair Vassar asked for a motion, Commissioner Swecker so moved, Chair Vassar seconded, and the motion carried to approve the February 24, 2009 minutes, as written.

Comments from the Board:
None to report.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Commissioner Swecker asked for a motion and approval, Chair Vassar so moved, Commissioner Swecker seconded, and the motion carried to approve the following new business for the record:

  • Approval (for the record) to recruit/hire for Wholesale Retail Operations - #06202, Store Manager Assistant B, Fredericksburg; #32202, Store Manager Assistant, Centreville; #08401, Store Manager A, Greenbrier; #03201, Store Manager A, Deltaville (S032); #10027, Store Manager Assistant B Relief, Mt. Vernon area (NOVA); #14301, Store Manager Assistant A, South Hill (S143); #25501, Store Manager B, Petersburg; #26001, Store Manager A, Falls Church (S260); #26602, Store Manager Assistant A, Falls Church (S260); #3702, Store Manager Assistant A, Alexandria (S372) - Pamela Evans
  • Approval (for the record) to recruit/hire for a Student Underage Buyer, Enforcement Division, Richmond/North, W81205, Part-time - Pamela Evans
  • Approval (for the record) to recruit/hire for an Accountant, Finance Division, W7040, Part-time - Pamela Evans
  • Approval (for the record) to obtain Grounds Maintenance, Store 201, Abingdon, for mowing, edging, planting, ice/snow removal from 5/1/09-4/30/10, Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to obtain from W Spencer Enterprise, Inc., snow/ice removal for Stores 101, 187 and 350 (Richmond), Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase Multimedia Sets for Public Service Announcement, Enforcement Division, targeting sellers and servers of alcoholic beverages and tobacco products to underage buyers - Pamela Evans
  • Approval (for the record) to purchase battery charges/testers, pallet battery charger, Warehouse Division - Pamela Evans
  • Approval (for the record) for Conference Coordinating/Planning, 2009 College Conference, Enforcement/Education Division, facilities, etc. - Pamela Evans
  • Approval (for the record) to purchase flooring, walls, ceilings, finishes and installation for Store 334 (Mechanicsville), Wholesale Retail Operations/Property Management renovations - Pamela Evans
  • Approval (for the record) to obtain hauling services to transport liquor, Wholesale Retail Operations, from 7/1/2009-7/30/2010; with subsequent purchase orders issued each future year for the remainder of the contract to 6/30/2014 - Pamela Evans
  • Approval (for the record) to purchase renewal software maintenance and support for POS System and True-Up System from 1/1/09-3/31/09; ITSD Division - Pamela Evans
  • Approval (for the record) to renew from SAP Public Services, Inc., POS system maintenance and support from 4/1/09-12/31/09, ITSD Division - Pamela Evans
  • Approval (for the record) to purchase general contracting for asphalt parking lot, concrete sidewalks, roof and concrete in front of stores, Property Management/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase applications software for microcomputer systems, computer software consulting for MOVE 8.2 Warehouse Management System Upgrade FY09, from Optum, Inc., ITSD Division - Pamela Evans
  • Approval (for the record) to purchase cash registers and drawers for all stores, POS hardware equipment maintenance, from 4/1/09-3/31/11, ITSD/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase glass replacement, maintenance and repair from Brown's Glass Shop for stores in the NOVA area, Property Management/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase glass replacement, maintenance and repair for the stores in Central Virginia, Tidewater, SW areas, Property Management/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase natural gas for cylinder tanks, Warehouse, from 4/1/09-3/31/10 - Pamela Evans
  • Approval (for the record) to obtain trash/garbage removal for Store 316 (Dumfries) from 1/2009-12/2009, Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase Expert System Software, Spaceman Professional License, maintenance program, 1 year, ITSD Division - Pamela Evans
  • Approval (for the record) to purchase building automation controls for Central Office mechanical system, water treatment, cooling tower, Property Management - Pamela Evans
  • Approval (for the record) to obtain 5 year lease for the relocation of Store 307 in Virginia Beach - Pamela Evans

With no further business, the meeting adjourned at approximately 10:15 a.m.

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