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Executive Staff Meeting Minutes Summary

January 26, 2009

Chair Pam Evans called the staff meeting to order at approximately 9:17 a.m.

Present: Chair Pamela O'Berry Evans; Commissioner Susan Swecker; Becky Gettings, Director Public Affairs; Wayne Jenkins (for Janet Lawson, HR Director); Frank Monahan, Director of Enforcement; Bob Moore, ITSD Director; Robert O'Neal, Director Hearings and Appeals; Robert Southall, Director Property Management; Craig Vanderland, CFO; Clai Watkins, Director PASS; John Wszelaki, Director Internal Audit, and, Joan Stromberg, Administrative Assistant.

Absent: Commissioner Esther Vassar; Curtis Coleburn, COO; Janet Lawson, HR Director; Jeffrey Painter, Chief Administrative Officer; Barry Wenzig, Finance Director.

Chair Evans asked for a motion, Commissioner Swecker so moved, Chair Evans seconded, and the motion carried to approve the December 15, 2008 minutes, as written.

Comments from the Board:
None to report.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Evans asked for a motion and approval, Commissioner Swecker so moved, Chair Evans seconded, and the motion carried to approve the following new business for the record:

  • Approval (for the record) to purchase from Talley Sign Company, signs, materials, installation for Store 282, Hampton relocation, Property Management/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase hardware accessories and freight charges: mounts, patches, plates, seats, shoes for nine (9) Enforcement agent cars, Enforcement Division - Pamela Evans
  • Approval (for the record) to purchase and install flooring, walls and ceilings for Store 292, Richmond, Wholesale Retail Division - Pamela Evans
  • Approval (for the record) to purchase one year renewal from Bastian Material Handling, Software Maintenance/Support, BMH Platinum (24 hr), from 1/1/09-12/31/09, ITSD Division - Pamela Evans
  • Approval (for the record) to approve the Fixed Assets Policy and Procedure revisions - Pamela Evans
  • Approval (for the record) to obtain garbage/trash removal/disposal from Waste Industries, 1/1/09-12/31/09, twenty (20) tidewater stores, Wholesale/Retail Operations - Pamela Evans
  • Approval (for the record) to obtain garbage/trash removal/disposal from Waste Industries, 1/1/09-12/31/09, twenty (20) tidewater stores, Wholesale/Retail Operations - Pamela Evans
  • Approval (for the record) to obtain garbage/trash removal/disposal from VA Waste Services, 1/1/09-12/31/09, thirteen (13) Richmond area stores, Wholesale/Retail Operations - Pamela Evans
  • Approval (for the record) to obtain garbage/trash removal/disposal from Waste Management, 1/1/09-12/31/09, five (5) SW VA stores, Wholesale/Retail Operations - Pamela Evans
  • Approval (for the record) to obtain garbage/trash removal/disposal from USA Waster of VA, 1/1/09-12/31/09, thirty-nine (39) additional tidewater stores and NW VA stores, Wholesale/Retail Operations - Pamela Evans
  • Approval (for the record) to obtain software maintenance/support for the Platinum (24 hrs) support on the warehouse conveyor system, from ASAP Software Express Inc., 1/1/09-12/31/09, ITSD/Warehouse - Pamela Evans
  • Approval (for the record) to obtain architectural services for Store 195, Christiansburg, for structural assessment due to store constructed over an underground stream, settlement concerns, Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to recruit/hire for Student Underage Buyers, Alexandria area, part time Positions #W81111, #W81116, W81202, W81208, W81214; and, W81304, Richmond/South area, Enforcement Division - Pamela Evans
  • Approval (for the record) to recruit/hire for a Payroll Supervisor, Position #00313, full time, Financial Management Division - Pamela Evans
  • Approval (for the record) to renew the lease for Store #345 (Pulaski County), 7/1/2008-6/30/2013, PMS/Wholesale Retail Division - Pamela Evans
  • Approval (for the record) to obtain flooring, walls, ceilings and installation for Store 282, Hampton renovations, PMS/Wholesale Retail Division - Pamela Evans
  • Approval (for the record) to obtain wireless cell phone service from Verizon Wireless for five (5) months (until VITA takes over billing) for Enforcement cell phones (agents), Enforcement Division - Pamela Evans
  • Approval (for the record) to obtain wireless cell phone service from Verizon Wireless for five (5) months (until VITA takes over billing) for Wholesale Retail cell phones, Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase software maintenance/support from VITA for AllFusion Erwin Data Modeler/Enterprise Maintenance EDU, charity, GOV - GLP, (SWaM) 8/28/2007-8/28/2008, ITSD Division - Pamela Evans
  • Approval (for the record) to purchase software maintenance/support from VITA, Passport Advantage, for IBM Rational ClearCase Floating User, (SWaM) 01/01/2009-12/31/2009, ITSD Division - Pamela Evans
  • Approval (for the record) to obtain wireless cell phone service from U.S. Cellular for five (5) months twenty (20) agents, plus an additional seven (7) months for 17 agents in the Roanoke, Farmville, Rocky Mount, Christiansburg, Pulaski, Floyd, Alleghany, Henry and Lexington areas, Enforcement Division - Pamela Evans
  • Approval (for the record) to obtain/purchase shelving for renovation for four (4) stores, PMS/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to obtain/purchase cabinets, counters, shelves from Allen Display, for renovations to Store 282 (Hampton), PMS/Wholesale/Retail Operations - Pamela Evans
  • Approval (for the record) to hire Senior Computer Software Consultant from Computer Aid, Contract-to-Hire, 1/2009-3/2009, JAVA (JavaScript) developer, EJB, JSP, SQL and Oracle, ITSD Division - Pamela Evans
  • Approval (for the record) to purchase from Talley Sign Company, signs, materials, installation for store relocation/renovation, Property Management/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase signs, materials, and have installed, by Moore Sign Corporation, in various ABC store statewide for store maintenance - Pamela Evans
  • Approval (for the record) to purchase plastic truck security seals from American Casting & Manufacturing Corp. for the Warehouse, Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase plexiglass from GE Polymershapes for new stores, relocations and modernization, Wholesale Retail Operations/PMS - Pamela Evans
  • Approval (for the record) to recruit/hire for Student Underage Buyers, Chesapeake area, part time positions #W81514, W81519; Richmond/North area, W81215; and, a Program Support Tech, full time position #01052, License Management, Richmond, Enforcement Division - Pamela Evans
  • Approval (for the record) to recruit/hire for a Store Manager A, full time /benefits, Position #03901, S039 Bristow; Store Manager Assistant B, full time/benefits, Position #25602, S256 Virginia Beach; Store Manager Assistant B, full time/benefits, Position #12502, S125 Charlottesville, Wholesale Retail Division - Pamela Evans
  • Approval (for the record) to recruit/hire for a Store Manager B, Position #12001, S120 Kingstown (NOVA); Store Manager B Relief, Position #10024, Newport News area; Store Manager Assistant A, Position #23402, S234 Burke (NOVA); and, Store Manager Assistant B, Position #10025, Richmond area - Wholesale Retail Operations, full time positions - Pamela Evans
  • Approval (for the record) to have reprints of books, magazines and pamphlets, 350 total, made by Drivers License Guide Company, Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to have carpet and rugs delivered, furnished and installed in areas on he 2nd floor, Central Agency Building for renovation purposes, Property Management Division - Pamela Evans
  • Approval (for the record) to hire Maribeth A. Smith as an Assistant Secretary to the Board, Hearings & Appeals Division - Pamela Evans

With no further business, the meeting adjourned at approximately 9:40 a.m.

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