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Executive Staff Meeting Minutes Summary

December 15, 2008

Chair Pam Evans called the staff meeting to order at approximately 9:08 a.m.

Present: Chair Pamela O'Berry Evans; Commissioner Susan Swecker; Commissioner Esther Vassar; Curtis Coleburn, COO; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Director of Enforcement; Bob Moore, ITSD Director; Robert O'Neal, Director Hearings and Appeals; Jeffrey Painter, Chief Administrative Officer; Craig Vanderland, CFO; Clai Watkins, Director PASS, Barry Wenzig, Finance Director; Nannette Williams (for John Wszelaki, Director Internal Audit), and, Joan Stromberg, Administrative Assistant.

Absent: Virginia Adams, Director of Wholesale Retail Operations; Robert Southall, Director of Property Management; and, John Wszelaki, Director Internal Audit.

Chair Evans asked for a motion, Commissioner Vassar so moved, Commissioner Swecker seconded, and the motion carried to approve the December 1, 2008 minutes, as written.

Comments from the Board:
None to report.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Evans asked for a motion and approval, Commissioner Vassar so moved, Commissioner Swecker seconded, and the motion carried to approve the following new business for the record:

  • Approve (for the record) to recruit/hire a Hearings Assistant, Position #00266, Hearings & Appeals Division - Pam Evans
  • Approve (for the record) to recruit/hire a Store Manager Assistant B-Relief, Position #10038, Wholesale Retail Operations - Pam Evans
  • Approve (for the record) to purchase equipment maintenance, reconditioning and repair service through Polycom (SWaM reporting by VITA) for the period of 12/1/08-12/29/09, ITSD Division - Pam Evans
  • Approve (for the record) to purchase tile and carpet from Hodgman's Inc., for the hallway and lobby for Store 093 (Alexandria) to replace damaged carpet from car crash, Wholesale Retail Operations/PMS - Pam Evans
  • Approve (for the record) to replace 2 storefront double doors from Brown's Glass Shop, for Store 093 (Alexandria) due to car crash, Wholesale Retail Operations/PMS - Pam Evans
  • Approve (for the record) to purchase through VITA, software maintenance and support for the period of 9/1/08-8/30/09, ITSD Division - Pam Evans
  • Approve (for the record) to purchase software maintenance and support through Exegetics, Inc., (SWaM reporting by IT partnership/VITA), inVize annual fee from 9/1/07-8/31/08 (not previously processed) - Pam Evans
  • Approve (for the record) to purchase software maintenance and support - Sole Source, through ClickCommerce (Optum, Inc.) (SWaM reporting by VITA), MOVE system for Warehouse Management System, Wholesale Retail Operations, from 12/1/08-11/30/09 - Pam Evans
  • Approve (for the record) to purchase renewal software maintenance and support through Crystal Business Objects (SWaM reporting by VITA) from 12/22/08-12/21/09 - Pam Evans
  • Approve (for the record) to renew the lease for Store 109 (Arlington County), Colonial Village Shopping Center, from 10/1/2008-9/30/2012 - Pam Evans
  • Approve (for the record) the changes made regarding Policies and Procedures for Payroll Earnings Policy and Travel Regulations and Reimbursement Policy - Pam Evans
  • Approve (for the record) to purchase from Dell ASAP Software, software maintenance and support (Server Express Support) from 12/15/08-12/14/09 - Pam Evans
  • Approve (for the record) to recruit/hire for a full time Program Support Technician, Position #00180, Richmond/South Region, Enforcement Division - Pam Evans
  • Approve (for the record) to recruit/hire a Student Underage Buyer, Chesapeake, W81512, P-14, Enforcement Division - Pam Evans
  • Approve (for the record) to recruit/hire an ABC Store Manager, Position #04501, Store 045, Springfield, Wholesale Retail Division - Pam Evans

With no further business, the meeting adjourned at approximately 9:38 a.m.

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