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Executive Staff Meeting Minutes Summary

June 9, 2008

Chair Pamela Evans called the staff meeting to order at approximately 9:00 a.m.

Present: Chair Pam Evans; Commissioner Esther Vassar; Curtis Coleburn, COO; Virginia Adams, Director Wholesale/Retail; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Enforcement Director; Bob Moore, ITSD Director; Robert O'Neal, Director Hearings and Appeals; Jeff Painter, Legislative Coordinator; Robert Southall, PMS Director; Craig Vanderland, CFO; Clai Watkins, Director PASS; John Wszelaki, Director Internal Audit; Joan Stromberg and Racquel Boyd, Admin Assistants.

Absent: Commissioner Susan Swecker.

Chair Evans asked for a motion, Commissioner Vassar so moved, Chair Evans seconded, and the motion carried to approve the May 12, 2008 minutes, as written.

Comments from the Board:
Chair Pam Evans updated the staff members on the highlights of the Agency Head Meeting she attended on June 3, 2008.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Evans asked for a motion and approval, Commissioner Vassar so moved, Chair Evans seconded, and the motion carried to approve the following for the record:

  • Approval (for the record) to purchase electronic components, replacement parts, and accessories for POS upgrade for Access Points for stores - Pamela Evans
  • Approval (for the record) to hire a computer software consultant from Tier Consultants for the Performance Financial System - Pamela Evans
  • Approval (for the record) to add fuel surcharge (gas price increase) for hauling services, Swift trucking, for the period of 4/2008-6/2009 - Pamela Evans
  • Approval (for the record) to obtain roofing equipment and machinery maintenance to repair the Central Agency roof leaks on the 2nd floor - Pamela Evans
  • Approval (for the record) to purchase from Storflex Fixture Corp., Metal Shelving for various stores to replace pallet of damaged shelves - Pamela Evans
  • Approval (for the record) to finish the flooring, walls and ceilings in Store 327, Blacksburg relocation - Pamela Evans
  • Approval (for the record) to purchase computer software for microcomputers for the E-Learning Course Enhancement for HR and Training, and the monitoring features of production applications - Pamela Evans
  • Approval (for the record) to acquire air quality monitoring services for the mold problem at Store 236, Annandale and Store 201, Abingdon - Pamela Evans
  • Approval (for the record) to hire a Store Manager Assistant B-Relief, Loudon County, NOVA - Pamela Evans
  • Approval (for the record) to hire a Store Manager Assistant B-Relief, Williamsburg - Pamela Evans
  • Approval (for the record) to hire Retail Specialist I, W08610, W09702 - Pamela Evans
  • Approval (for the record) to hire Retail Specialist I, W31606 - Pamela Evans
  • Approval (for the record) to hire Retail Specialist I, W27902 - Pamela Evans
  • Approval (for the record) to hire Retail Specialist I, W07508 - Pamela Evans
  • Approval (for the record) to hire Retail Specialist I, W21708, W23707, W25803, W26504, W31106, W35502 - Pamela Evans
  • Approval (for the record) to hire for the following positions: W17503, W33508 - Pamela Evans
  • Approval (for the record) to hire Internal Auditor Senior position, #01034, Internal Audit Division - Pamela Evans
  • Approval (for the record) to purchase metal shelving for new stores, relocations and remodels, seven (7) stores total - Pamela Evans
  • Approval (for the record) to purchase promotional souvenirs and advertising by the Education Division for their Education Sports Campaign, Grant Funds OJJDP 9 - Pamela Evans
  • Approval (for the record) to relocate S229 (Roanoke) to Valley Gateway Shopping Center, lease 7/1/2008-6/30/2013 - Pamela Evans
  • Approval (for the record) to relocate S327 (Blacksburg) within Gables Shopping Center, lease 7/1/2008-6/30/2018 - Pamela Evans
  • Approval (for the record) to purchase Security and Access Systems Maintenance and Repair service from Carlton Gray Systems, Inc., Information Tech Division - Pamela Evans
  • Approval (for the record) to purchase Computer Software for Microcomputers (preprogrammed), 2Capture License for Verifone MX870, from RI-2 LLC, Information Tech Division - Pamela Evans
  • Approval (for the record) to hire Retail Specialist II, #06902, Chesapeake, #069 - Pamela Evans
  • Approval (for the record) to hire Retail Specialist II, #22505, Virginia Beach, #225 - Pamela Evans
  • Approval (for the record) to hire Retail Specialist II, #22603, Norfolk, #226 - Pamela Evans
  • Approval (for the record) to hire Retail Manager II, #10709, Norfolk, #107 - Pamela Evans
  • Approval (for the record) to hire Retail Manager II, #12802, Norfolk, #128 - Pamela Evans
  • Approval (for the record) to hire P-14 Fiscal Technician, Accounting Department, Central Agency - Pamela Evans
  • Approval (for the record) to hire Retail Specialist II, #14804, Store 148, Williamsburg - Pamela Evans
  • Approval (for the record) to hire Retail Specialist II, #08602, Store 086, Bon Air - Pamela Evans
  • Approval (for the record) to hire Retail Specialist II, #10033, Store 097, Hull Street, Richmond - Pamela Evans
  • Approval (for the record) to purchase from HP Computer Software for Microcomputers, Weblogic Monitoring, ITSD Division - Pamela Evans
  • Approval (for the record) to obtain architectural services for removal and replacement of asphalt parking lot, concrete sidewalks and roof, Property Management/Wholesale Retail Operations - Pamela Evans
  • Approval (for the record) to purchase Computer Software for Microcomputers, E-Learning Course Packages, HR Division - Pamela Evans
  • Approval (for the record) to purchase from Allen Display and Equipment, casework wood for glass shelves, new stores and renovations, Property Management and Wholesale Retail Division - Pamela Evans

With no further business, the meeting adjourned at approximately 10:45 a.m.

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