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Executive Staff Meeting Minutes Summary

January 14, 2008

Chair Susan Swecker called the staff meeting to order at approximately 9:20 a.m.

Present: Chair Susan Swecker, Commissioner Pam Evans, Commissioner Esther Vassar, Curtis Coleburn, COO; Nancy Arnold, Finance Director; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Enforcement Director; Bob Moore, ITSD Director; Robert Scott (for Robert O'Neal, Hearings & Appeals Director); Robert Southall, PMS Director; Craig Vanderland, CFO; Clai Watkins, PASS Director; John Wszelaki, Audit Director; Joan Stromberg and Racquel Boyd, Admin Assistants.

Absent: Robert O'Neal, Hearings & Appeals Director.

Chair Susan Swecker asked for a motion, Commissioner Pamela Evans so moved, Commissioner Esther Vassar seconded, and the motion carried to approve the December 3, 2007 minutes, as written.

Comments from the Board:
Chair Susan Swecker did not have anything to report.

Commissioner Pamela Evans honored Nancy Arnold (Director of Finance) and Michael Morgan (Senior Accountant), along with John Wszelaki (Director, Internal Audit) for their part in making the 2007 CVC Campaign (for ABC) the "Best in CVC" donations - surpassing previous years. Both departments came in 1st place with donations and participation, and were awarded a trophy to share for their contributions. Each will hold the trophy in their area for 6 months, beginning this month. See picture.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Swecker asked for a motion and approval, Commissioner Evans moved, Commissioner Vassar seconded, and the motion carried to approve the following for the record:

  • Approval (for the record) to waste contract (trash Pick up from 1/1/08-12/31/08, USA Waste of Virginia at Stores 129 (VA Beach); S223 (Exmore); S216 (Franklin); S056 & S261 (Winchester); S173 (Elkton); S156 (Cape Charles); S318 (Woodstock); S052 (Strasburg); S193 (Luray); S338 (Waynesboro); S051 (Lake Monticello); S189 (Scottsville); S192 (Kilmarnock); S068 (Harrisonburg); S070 (Ruckersville); S125, S359 & S185 (Charlottesville); S277 (Stanleytown); S321 (Lovingston); S302 (Staunton); S339 (Verona); S344 (Onley) - Susan Swecker
  • Approval (for the record) to purchase compactor rental, receiver box, hauling, collection of cardboard boxes to be recycled, 12/10/07-12/31/09, 2 yr contract - Susan Swecker
  • Approval (for the record) to purchase trash service from Waste Management, 1/1/08-12/31/08, Stores S135 Marion); S201 (Abingdon); S194 (St. Paul); S343 (Bristol-Euclid Ave); S058 (Bristol-Lee Highway) - Susan Swecker
  • Approval (for the record) to purchase trash removal from Waste Industries for S153 (Wytheville); S263 (Norfolk); S245, S278, S336, S188, S225, S307, S370 (Va Beach); S280, S043, S079, S355 (Chesapeake); S237, S288, S311 (Portsmouth); S349 (Great Bridge) - Susan Swecker
  • Approval (for the record) to purchase computer hardware, disk, monitors, keyboards and peripherals for microcomputers, ITSD Division - Susan Swecker
  • Approval (for the record) to renew trash pick up for NOVA stores, 1/1/08-12/31/08, Potomac Disposal Services, Wholesale Retail Division - Susan Swecker
  • Approval (for the record) to renew the trash pick up for SW VA (Roanoke area) stores, 1/1/08-12/31/08, First Piedmont Corporation, Wholesale Retail Division - Susan Swecker
  • Approval (for the record) to renew the trash pick up for Central VA area stores, 1/1/08-12/31/08, Virginia Waste Services, Wholesale Retail Division - Susan Swecker
  • Approval (for the record) to hire a Store Manager A, Store Manager Assistant B Relief and a Store Manager Assistant B for various ABC stores throughout Virginia, for Wholesale/Retail Operations - Susan Swecker
  • Approval (for the record) to renew ITSD services through Forrester Research, Business Research Services, 2/1/08-6/30/08 - Susan Swecker
  • Approval (for the record) to continue quarterly renewal of POS hardware maintenance service through Triversity, 1/1/08-3/31/08 - Susan Swecker
  • Approval (for the record) to replace fire pump motor, emergency repair for PMS - Susan Swecker
  • Approval (for the record) to continue annual software updates and technical support maintenance from 12/22/07-12/21/08 - Susan Swecker
  • Approval (for the record) to relocate S317 in Fairfax/ Fairfax City Mall - Susan Swecker
  • Approval (for the record) to hire an ABC Store Manager A, S302 in Staunton, VA, Wholesale-Retail Operations - Susan Swecker
  • Approval (for the record) to renew the lease for Store 212 in Falls Church, VA, 1/1/2008-12/31/2010 - Susan Swecker
  • Approval (for the record) to renew POS System Software maintenance service, IT Division, 1/1/08-6/30/08 - Susan Swecker
  • Approval (for the record) to purchase video cameras, recorders, accessories and parts for Enforcement Division - Susan Swecker
  • Approval (for the record) to purchase 11 Clearing Stations, police equipment and supplies for Enforcement Division - Susan Swecker
  • Approval (for the record) for Talley Sign Company to provide sign for Richmond store - materials, material equipment, drawings permit cost, and procurement charges - Susan Swecker

With no further business, the meeting adjourned at approximately 10:10 a.m.

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