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Board Meeting Minutes Summary

Executive Staff Meeting Summary
October 22, 2007

Chair Susan Swecker called the staff meeting to order at approximately 9:00 a.m.

Present: Chair Susan Swecker, Commissioner Pam Evans, Commissioner Esther Vassar, Curtis Coleburn, COO; Virginia Adams, Director Wholesale/Retail; Becky Gettings, Director Public Affair; Janet Lawson, HR Director; Frank Monahan, Enforcement Director; Bob Moore, ITSD Director; Robert O'Neal, Director Hearings & Appeal; Robert Southall, Director Property Management; Clai Watkins, Director PASS; John Wszelaki, Audit Director; and, Racquel Boyd, Admin Assistant.

Absent: Nancy Arnold, Finance Director; Joan Stromberg, Admin Assistant.

Commissioner Swecker asked for a motion, Commissioner Evans seconded, Commissioner Vassar so moved, and the motion was carried to approve the September 10, 2007 minutes, as written.

Comments from the Board:
Chair Swecker praised the ABC Enforcers (softball team) about their winning the 2007 Governor's Cup Trophy. A small celebration was given in their behalf. It was also asked by the Board that unless religious reasons prevent this, to please have everyone, including Directors, participate in the Annual Halloween party put on by the Employee Association.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Commissioner Swecker asked for a motion and approval, Commissioners Evans and Vassar moved and seconded, and the motion carried to approve the following for the record:

  • Approval (for the record) of policy regarding Incident Response Plan, Information Systems Division - Susan Swecker
  • Approval (for the record) to renew the Lease for S305 (Henrico/ Glen Lea Shopping Center) 7/1/2007-6/30/2011 - Susan Swecker
  • Approval (for the record) to purchase, deliver and install flooring for Store 261, Winchester and Store 263, Norfolk - Susan Swecker
  • Approval (for the record) to renew Erwin Annual Maintenance for Software support, 8/28/07-8/28/08. - Susan Swecker
  • Approval (for the record) to purchase/renew maintenance for software support on conveyor system in the Warehouse, 10/1/07-9/30/08 - Susan Swecker
  • Approval (for the record) to add additional consulting services for Magic system upgrade required due to delays, ITSD - Susan Swecker
  • Approval (for the record) to purchase from Alpha Systems, annual software maintenance, scan gun (ITSD), 9/28/07-9/27/08 - Susan Swecker
  • Approval (for the record) to purchase from SAP Public Services, Inc., 6 month software maintenance on POS system (ITSD), 9/1/07-12/31/07 - Susan Swecker
  • Approval (for the record) to purchase from Storeflex Fixture Corporation, store fixtures and accessories to outfit five (5) stores (Wholesale) - Susan Swecker
  • Approval (for the record) to purchase, deliver and install carpets and rugs for Store 041, Herndon (Wholesale) - Susan Swecker
  • Approval (for the record) to renew cell phone service with Nextel for the following divisions: Warehouse, Property Management and Information Systems - Susan Swecker
  • Approval (for the record) to renew the lease for S332, Staples Mill, Henrico County, 5/1/2008-4/30/2011 - Susan Swecker
  • Approval (for the record) for Refuse Service for Central Agency - Susan Swecker
  • Approval (for the record) for wiring, electrical maintenance and repair service for various stores - Susan Swecker
  • Approval (for the record) for obtaining modular work stations and carpets to be delivered and installed for Store 041 in Herndon - Susan Swecker
  • Approval (for the record) to hire a CM/QA consultant to fill in for staff for 6 months, Oct, 2007-April, 2008 - Susan Swecker
  • Approval (for the record) to obtain and install flooring for Store 269 in Roanoke - Susan Swecker
  • Approval (for the record) to hire a replacement for position #01016, HR Generalist due to retirement - Susan Swecker
  • Approval (for the record) to hire two (2) Store Manager A's; one (1) Regional Manager replacement; two (2) Assistant Store Managers A; four (4) Assistant Store Managers B; one (1) Dual Operations Manager; and one (1) Equipment Repair Supervisor - Susan Swecker
  • Approval (for the record) for service and repair contract for signs at all stores and regional Offices - Susan Swecker
  • Approval (for the record) for emergency service repair for doors and glass to cover all stores and Regional Offices - Susan Swecker
  • Approval (for the record) to purchase (ten) 10 HP laser printers for ten (10) stores - Susan Swecker
  • Approval (for the record) to purchase from BEA WebLogic, annual maintenance service contract for the period of 11/1/07-10/31/08 - Susan Swecker
  • Approval (for the record) to purchase hardware maintenance contract from 10/1/07-12/3/07 from Triversity - Susan Swecker
  • Approval (for the record) to renew software maintenance support from Micro Focus for the period of 12/15/07-12/14/08 - Susan Swecker
  • Approval (for the record) to purchase, deliver and install signs for Store 085, Oakton - Susan Swecker
  • Approval (for the record) to purchase annual software maintenance support from AC Nielsen, shelf management (Spaceman Professional Licenses) - Susan Swecker

With no further business, the meeting adjourned at approximately 10:50 a.m.

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