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Board Meeting Minutes Summary

Executive Staff Meeting Summary (Abbreviated Minutes)
May 12, 2003

Meeting called to order at 9:00 a.m. by Chairman Danielsen.

Present: Vernon Danielsen, Esther Vassar, Warren Barry, Curtis Coleburn, Virginia Adams, Nancy Murphy, Ron Layne, John Wszelaki, Becky Gettings, Chris Saneda, Chris Curtis, Robert O'Neal, Janet Lillard, Bob Southall, Barry Green (Deputy Secretary of Public Safety), Carla Collins (Attorney General's Office), Chip Dicks (Attorney) and Jay Stargardt

The minutes of the April 28, 2003 were approved as written.

Senator Barry moved. Ms. Vassar seconded and by a unanimous vote, the Board approved to relocate store # 168 (Clarendon / Arlington County).

Senator Barry moved. Ms. Vassar seconded and by a unanimous vote, the Board approved to allow the furnishing and installation of Warehouse light fixtures in Steve Cumber's area.

Senator Barry moved. Ms. Vassar seconded and by a unanimous vote, the Board approved the A&E contract for one year with a one-year option.

Acknowledging that there was no further business to be discussed at this time, the meeting was recessed at 9:55 a.m. to re-convene at 2:30.

Re-Convening of the Meeting of the Board
May 12, 2003

Present: Vernon Danielsen, Warren Barry, Esther Vassar, Curtis Coleburn, Virginia Adams, Beck Gettings and Jay Stargardt.

Meeting called to order at 2:30 p.m. by Chairman Danielsen who indicated that this is a continuation of the Board meeting from this morning.

Becky Gettings had a question about the effectiveness of leasing a booth at the Virginia State Fair this year and requested a decision from the Board.

Senator Barry moved that we not participate in the State Fair this year and re-evaluate our participation next year. Ms. Vassar seconded and by a unanimous vote, the motion was passed.

Virginia Adams presented a new product from Allied/Alliance. The company wishes to offer the product at a one-year promotional shelf-price of $10.95. Wholesale/Retail (W/R) proposes that we accept their offer but proposed that we list the product at a shelf-price of $12.95. Additionally, the W/R proposal would like to get the product listed before August 1 so that we can take advantage of the summer market.

Senator Barry moved that we accept the proposal as written by Wholesale/Retail and allow Virginia Adams the ability to set the specifics of the listing. Ms. Vassar seconded and by a unanimous vote, the motion was passed.

Seagram's wants to list their new line of flavored vodka. Virginia Adams indicated that Seagram's regular vodka was just listed and we have approximately one month of sales history. Wholesale/Retail suggests that we watch the sales of that product before we add additional Seagram's products to our product list.

Senator Barry moved that we accept W/R's proposal with an addendum to review the sales figures in three months and consider adding the flavored vodkas at that time. Ms. Vassar seconded and by a unanimous vote, the motion was passed.

The Audit Division would like to adopt a new travel policy allowing the Agency to pick between two different base points for reimbursement of travel mileage. The proposal would allow the Agency to review each auditors travel request and determine which base point would be most cost effective for the Agency.

Senator Barry moved to accept the proposed travel regulation changes for the Audit Division as they were presented. Ms. Vassar seconded and by unanimous vote, the motion was approved.

There being no further business, the meeting was adjourned at 3:40 p.m.

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